Payment reminder email template

This payment reminder email template helps you follow up when an invoice is unpaid—polite, factual, and relationship-safe.

When to use this

Use this payment reminder email template after the due date has passed (or as a first reminder if your policy allows it).

How to write it

Open politely and state the reason for the email in one sentence.
Confirm invoice/reference and the original due date.
Request a specific next step (payment date or receipt confirmation).
Close professionally without pressure or threats.

What to include

Recipient name
Invoice / reference number
Amount (optional)
Due date
A clear request for payment or confirmation
Tone selection (professional, warm, firm, or concise)

Subject line ideas

Payment reminder: Invoice #1042 due on March 12
Polite reminder for invoice #1042
Invoice #1042 — please confirm payment status

Example output

Illustrative only—your draft will reflect the details you provide.

Subject

Reminder: Invoice #1042 due on March 12

Body

Hi Jordan,

I hope you are well. I’m writing to remind you that invoice #1042 for $1,250 was due on March 12. If you’ve already sent payment, thank you—please disregard this note.

Could you confirm receipt or share an expected payment date? I’m happy to resend the invoice or answer any questions.

Thank you,
Alex

Your details

No prompt writing—just answer a few fields. We will draft a single email.

Your draft

Copy the subject and body in one tap, or separately if you prefer.

Generated text will appear here. Fill the form and click Generate email.

FAQ

How do I keep a payment reminder email polite?: Start with the facts (invoice and due date), use a respectful request, and end with one clear next step (pay by date or confirm status).